BY LAWS
MT. ZION YOUTH BASEBALL, INC.
Adopted: December 9, 1975
PURPOSE
The purpose of the Mt. Zion Youth Baseball, Inc. shall be to further the education and citizenship of the young people of the Mt. Zion area; also, to further their training in sportsmanship-like conduct through participation in an organized sport; to further their mental and physical awareness of others through group-interaction and personal relationship; to further their respect and obedience to others through parental guidance; and to further their coordination through mental and physical fitness exercise.
ARTICLE I
MEMBERSSection 1. Membership.
Any Farm, Bronco, Pony Team Manager or Coach living in the area of Mt. Zion may make application for membership in the Mt. Zion Youth Baseball, Inc., and upon acceptance therefore by its Board of Directors shall be entitled to all rights and privileges. Only the above named who have served one full season shall be entitled to vote at the annual meeting.
The annual meeting shall be held during the month of September each year, the date and place to be decided by the Board of Directors. (AMENDED 3/9/76)
Section 2. Special Meetings.
Special meetings may be called by the President or by two-thirds vote of the elected Board of Directors.
Section 3. Election of Directors.
Election of Directors shall be held at each annual meeting of members. Directors shall be elected to serve until their successors are duly elected and qualified.
The Board will be elected to two (2) year staggered terms, seven (7) one year and eight (8) the following. The five (5) alternates serve a one (1) year term. (AMENDED 1/20/81)
Section 4. Nominations.
For the purpose of making nominations to the Board of Directors, the President shall appoint a nominating Committee of three (3) members. The Chairman of said Committee shall certify to the annual meeting of the Association the names of the persons so placed in nominations.
ARTICLE II
BOARD OF DIRECTORS
Section 1. Board of Directors.
The business and property shall be managed and controlled by a Board of Directors of fifteen (15) members maximum. Directors shall hold office until their successors are elected and qualified.
Section 2. Qualifications and Terms of Office.
The members of the Board of Directors must be parents and/or active team managers who have served one full season, and/or two (2) members selected at large.
Section 3. Meetings.
The Board of Directors shall meet as soon as practical after the annual meeting for the election of officers, and for the transaction of any other business. The Board of Directors shall dictate the date, time and place for regular monthly meetings.
Section 4. Quorum.
A majority of the members shall constitute a quorum. Directors who fail to attend regular or special meetings of the Board without due cause, may in itself be deemed sufficient cause, at the discretion of the Board, to remove any such member from office and declare a vacancy. But such action shall be by vote of three-fourths (¾) of the entire membership of the duly elected Board of Directors.
Section 5. Vacancy and Disqualification.
In the case of any vacancies on the Board of Directors through death, resignation, disqualification or otherwise, the remaining members may elect a successor to hold office for the unexpired portion of the term of office. A Board member may be disqualified from the Board upon a motion being made by another Board member at a regular or emergency meeting accompanied by a three-fourths (¾) vote of the entire Board affirming the motion. (AMMENDED 10/2/90)
Section 6. Cooperative Relations.
The Board of Directors shall have the authority and may establish and maintain cooperative relations with other community baseball and community organizations.
ARTICLE III
EXECUTIVE COMMITTEE
Section 1. Executive Committee.
The Board of Directors shall appoint an Executive Committee of four (4) or five (5) members. This Committee shall consist of the four/five officers of the Board, of which the President, First Vice President and Treasurer shall have at least one (1) year prior service as an elected Board of Directors member. (AMENDED 8/25/92)
Section 2. Authority.
The Executive Committee shall exercise such powers as may be delegated to it by the Board of Directors. Action taken by the Executive Committee shall be reported to the full Board at the next regular meeting.
ARTICLE IV
DUTIES OF OFFICERS
Section 1. Officers.
The officers of the Corporation shall be a President, Vice-President(s), a Secretary and a Treasurer. All officers must be members of the Board of Directors.
Section 2. President.
The President shall be the Chief Executive Officer. He or She shall preside at all meetings. He or She shall have general charge of all business of the Association, subject to control of the Board of Directors.
Section 3. Vice-President(s).
The Vice-President(s) shall, in the absence of the President, exercise and perform the duties of the President. Otherwise, he or she shall have such duties as may be assigned by the Board of Directors or the President.
Section 4. Secretary.
The Secretary shall keep minutes of all meetings and shall record all actions taken in a book or books to be kept for that purpose. He or She shall attend to the giving of all notices required to be given by the President or Board of Directors. In addition, he or she shall perform all duties incident to the office of Secretary.
Section 5. Treasurer.
The Treasurer shall keep full and accurate accounts, receipts and disbursements and deposit all monies, checks and other obligations to the credit of the Association in such depository as may be designated by the Board of Directors or its Executive Committee.
The Treasurer shall sign all checks for the disbursements of all funds, along with a signature from one of the other Executive Board members as ordered by the Executive Committee or the Board of Directors. (2-signature checks) He or She shall perform all duties incident to the position of Treasurer, subject to the control of the Board of Directors. (Amended 10/2005)
Section 6. Removal of Officers.
Any officer may be removed at any time by a two-thirds vote of the duly elected Board of Directors.
ARTICLE V
FINANCE
Section 1. Finance.
Investment of surplus funds may be made by the Treasurer in United States Treasury Bonds, Certificates of Deposit and Money Markets.
Other investment of surplus funds within the limits of law may be authorized from time to time by the Board of Directors.
Section 2. Distribution of Assets.
No distribution of the property of the Association shall be made until all debts are fully paid, and the only upon its final dissolution and surrender, as provided by law. Nor shall any distribution be made except by a majority of its members.
In case of dissolution, all assets and property, such as team equipment and monies, shall be given to the Mt. Zion Recreation Department for its Community Recreation Program and/or the Mt. Zion School District.
ARTICLE VI
SUNDRY PROVISIONS
Section 1. Fiscal Year.
The fiscal year of the Corporation shall begin on the first day of October and terminate on the last day of September of each year.
Section 2. Order of Business.
The order of business at all meetings, insofar as possible, shall be as follows;
Call to order
Roll Call
Reading of minutes
Report of Treasurer
Executive Committee Reports
Committee Chairman Reports
Other Reports
Unfinished Business
New Business
Good and Welfare
Adjournment
New business not on the agenda of business for the current meeting may be discussed, but shall not be introduced for Board action until the next regular meeting unless deemed an emergency situation. (AMENDED 3/9/76)
Section 3. Contributions.
The organization may receive, at the discretion of its Board of Directors, voluntary contributions in support of its program.
Section 4. Remuneration.
Members of the Board of Directors and officers shall serve without remuneration, but may be reimbursed to cover necessary expenses when serving under the direction of its Board of Directors.
Section 5. Playing Rules.
Playing rules adopted by the Board of Directors from year to year shall become a part of the By Laws automatically.
Section 6. Other Organizations.
If a child plays in the Mt. Zion Youth Organization, he or she will not be allowed to play in other organizations (Decatur, etc.).
Section 7. Waivers.
Mt. Zion Youth Baseball will not accept or grant waivers to or from other Pony organizations.
ARTICLE VII
ALTERATIONS AND AMENDMENTS
Section 1. Alterations and Amendments.
No alterations or amendments shall be made to these By Laws without the concurrence of two-thirds of the Board members present; and the proposed alteration or amendments, which must be in writing, shall be read at least one regular meeting before final action shall be had thereon. Any portion of these By Laws may be suspended temporarily, in case of business emergency, which shall be determined by a two-thirds vote of all Board members
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